MICS Articles of Agreement

Articles of Agreement

ARTICLE 1: Name
The board of Directors referred in Article VII of Articles of Incorporation of the Midwest Instruction and Computing Symposium shall be called the Steering Committee, herein called the Committee, for the Midwest Instruction and Computing Symposium.
ARTICLE 2: Purpose
The purpose of the Committee is to foster widespread use of computers for instruction in small colleges and universities primarily through sponsorship of symposium called the Midwest Instruction and Computing Symposium.
ARTICLE 3: Membership

Section 1
Membership on the Committee is open to persons with a background and interest in the use of computers in higher education. Each member of the committee will normally be expected to maintain an affiliation with one or more institutions of higher education.
Section 2
Membership on the Committee is attained through election by the Committee and is for an indeterminate term. Normally one is elected as Symposia Chairperson-Elect concomitantly with the acceptance of a proposal to host the symposia. However, nothing preclu des the Committee from electing to membership anyone qualified under Section 1 of the article. Election to membership will be by simple majority of a quorum (as defined in Article 5, Section 3) at the regular Spring meeting of the Committee.
Section 3
Termination of membership will normally be resignation. In the event that a member is judged no longer to meet the qualifications for membership as defined in Section 1, he/she may be removed from the Committee provided the issue of his/her removal is on the published agenda of the meeting sent to all members with the meeting announcement. In the event that a member misses four consecutive meetings of the Committee, the issue of his/her removal must be placed on the agenda of the next regular Spring meeti ng of the Committee.

ARTICLE 4: Officers

Section 1
Officers must be members of the Committee.

Officers shall be:

President:
Treasurer
Secretary
Symposia Chairperson
Symposia Chairperson-elect

Section 2
Election of officers will be held at the Committee meeting during the annual Symposia and they will take office at the conclusion of the Symposia. Offices of Committee President, Treasurer and Secretary shall be elected for three (3) year terms. These ele ctions shall be staggered so that only one (1) officer need be elected each year. Initially the Treasurer shall be elected in 1985, the Secretary in 1986 and the President in 1987.
Section 3
Resignations by officers, other than the President, must be submitted in writing to the President. A President's resignation will be submitted to the Treasurer. The President has the authority to appoint an officer to temporarily fill a vacancy as a resul t of resignation. A vacancy of the office of President will be filled temporarily by the Treasurer who shall assume the authority and responsibility of the President.
Section 4
The President shall call and preside over meetings. The Treasurer shall be the financial officer of the Committee and have the responsibility for the accounts and assets of the Committee. The Secretary shall maintain meeting records and be responsible for Committee correspondence as designated by the President.

ARTICLE 5: Meetings

Section 1
The Committee will normally meet twice a year. Once in the spring in conjunction with each Symposia and once in the fall at a time and place designated by the President.
Section 2
The President shall provide each member of the Committee with notification of meetings at least 10 days prior to the day of the meeting. Members must be present to vote.
Section 3
A quorum shall be defined as those members present.

ARTICLE 6: Symposium

Section 1
The Committee will normally sponsor one symposia each year.
Section 2
The Steering Committee will hear presentations from prospective host institutions each year at the pre-symposia committee meeting. Presentations will be made for a symposia site two years prior to the date of the symposia.
Section 3
The symposia site and date will be approved by a simple majority of a quorum of the Committee at which time a representative from the host institution will be elected to the Committee (if (s)he does not currently serve).
Section 4
A prospective host institution's presentation must include a symposia financial plan indicating anticipated income, anticipated expenses and institutional contributions. The prospective host institution must stipulate it assumes all symposia financial res ponsibilities without recourse to the committee. This does not preclude the Committee from providing pre-symposia support as provided for in Section 6 of this article or post-symposia reimbursement as provided for in this Section. The prospective host ins titution must stipulate it will turn over all net income (i.e. income minus expenses not including any institutional contributions) to the Committee.
Within six months following the symposia, the host institution must submit a symposia financial report and all net income to the Committee Treasurer. The full symposia registration fee shall include a predetermined amount to cover the cost of one copy of the Proceedings. The total cost of the Proceedings shall be considered as a symposia expense. Within nine months following the symposia, the host institution may request a reimbursement from the committee for additional related symposia expenses not inclu ded in the symposia financial plan and/or report. In no case shall reimbursement for such expenses exceed the unencumbered assets of the treasury.
Section 5
The Symposia Chairperson shall collect and review the papers and compile and reproduce the proceedings.
Section 6
The Committee may lend money, upon written request, to the host institution. The institution must agree to repay the Committee.
Section 7
The Committee will assist the Symposia Chair(s). This may include chairing sessions, paper solicitation, publicity, theme, and paper selection.

ARTICLE 7: Finances

Section 1
The Treasurer shall be in charge of the assets of the organization and give a full report of income and expenditures at each meeting.
Section 2
Funds may be dispersed from the treasury only by approval of a majority vote of the Committee, except that the Treasurer may spend up to $300 in one year without prior approval.
Section 3
Accounting for the stock of the assets of past symposium shall be the responsibility of the Treasurer.

ARTICLE 8: Committees
There shall be no standing committees.
ARTICLE 9: Adoption and Amendments.
These articles of agreement shall be adopted and amended by a two-thirds majority of a quorum of the Committee.